Sunday Worship Roster Instructions

Some ministries that are essential for worship maintain and develop their own ongoing practices and rosters and the following people can be contacted.

Audio/Visual - Gillian Reid
Church Cleaning/Sanctuary Guild - Jenny Haggitt
Church Grounds - Contact parish office
Creche/CZone - Niqi Butterworth-Snell
Flowers - Desre Simpson
Servers - Annmarie Raffel
Taizé - John Pearce
Youth - Julian Latimer

Introduction

A visitor to St Aidan's could describe the God we believe in by observing our worship. Across our different Services we reveal the God we worship. Each person through his or her own ministries reveal the God we believe in and at the same time contribute to the experience of God for others. Our own prayer book, A New Zealand Prayer Book – He Karakia Mihinare o Aotearoa, highlights this in its opening pages. Our worship is only possible through the many who contribute. This booklet aims to assist by listing the different responsibilities of the ministries that contribute to worship in our parish.

7.30am and 9.30am

A reminder that if you are a liturgist, reader or chalice assistant for either morning service please gather in the Vestry at 7.20am or 9.20am respectively for organising and prayers together.

For the 9.30am service, if you are a chalice assistant and have been unable to be there by around 9.20am it is likely that you will be replaced. I note that people are often doing other tasks before the service (i.e. greeting, morning tea set up etc) but if you could just pop in and let us know you are ‘in the house' that would be great!

7:30am Service

Officiant

• prepare the first part of the Service in consultation with the priest
• arrive by 7:20am to gather for pre-Service prayers
• receive the offertory and place it on the altar table
• assist when required with a chalice for communion
• assist with the clearing after the Service

Readers

• prepare the reading(s) using the NRSV translation
• arrive by 7:20am to gather for pre-Service prayers
• check the reading in the lectern Bible before the Service
• adjust the position of the microphone if necessary before reading

Sidesperson

Before the Service

• arrive by 7.15am
• ensure collection bags are ready for the offertory
• greet the congregation and distribute news letter
• welcome any newcomers, give them information on St Aidan's and make a note to clergy

During the Service

• take up the offering and position altar rail
• Ensure the main doors in to the church from the Gathering Area are closed during the Service
• remove altar rail after communion
• monitor heating/air conditioning

After the Service

• lock the collection in the safe following the Service
• check the pews for any material left behind and return spare newsletters to the table in the Gathering Area
• take City Mission food from altar to the cupboard in the Gathering Area and unload into boxes, then leave the basket ready for 9.30am

9:30am Service

Adult Assistant

• arrive by 8:45am to collect sacristy keys from priest and check for any specific Service requirements
• prepare the vessels, elements and altar
• ensure the servers are correctly robed and direct them in preparations
• collect service sheets for the altar party
• receive the offertory in the sacristy, empty into bag and lock in safe
• clear away vessels after the Service and prepare for 11:30 Service
• return sacristy keys to priest
• ensure servers complete their duties
• ensure that the sanctuary is tidy

Servers

• arrive by 9am and robe for the Service
• assist with the preparation of the altar
• assist the priest to prepare the altar for communion during the Service
• receive the offering and take on the plate to the sacristy
• assist when required during communion with bread and wine
• take City Mission food to GA cupboard and unload to boxes
• tidy the sanctuary

Officiant

• prepare the first part of the Service in consultation with the priest
• arrive by 9:10am for final check and gather for pre-Service prayers
• ensure that microphone is on and in the correct position
• assist when required with a chalice for communion

Readers

• if you are making a swap, please inform the office by Thursday
• prepare the reading(s) using the NRSV translation (a copy can be obtained from the office or on line if you don't have one)
• check biddings and responses (printed on Eagle)
  in general there will be no other introduction to the reading — if you are in doubt please check with the preacher during the week before the Service
• arrive by 9:20am in Vestry to gather for pre-Service prayers
• check the reading in the lectern Bible before the Service
• adjust the position of the microphone if necessary before the reading

  Chalice Assistants

• arrive by 9:20 for pre-Service prayers
• come forward and form semi-circle behind the altar table during the offertory
• move in allotted teams with first team taking larger chalices

Sidesperson

• Before the Service
• arrive by 9.10am
• ensure collection bags are ready for the offertory
• greet the congregation and distribute news letters and service sheets
• put out song sheets on left hand side pews (including the back) and a few on right hand side where pillars block view of the screen
• During the Service
• count the congregation and include crèche, CZone, and youth participants and put number on hymn board
• when CZone and youth have left, please close the main doors into the church from the foyer and leave the small one open for any comings and goings - this helps with the temperature and cuts down noise
• take up the offertory and position the altar rail
• remove altar rail after communion
• monitor heating/air conditioning
• monitor Gathering Area during Service
• After the Service
• check the pews and remove any material (paper or lost property) left behind, put away prayer books and hymn books
• tidy table at church doors leaving a pile of newsletters for 11:30 and 10 or so orders of Service for use during the week; clear any other rubbish from here
• put all paper recycling in Vestry box

Greeters

• Before the Service
• welcome congregation at the front doors, point out name tags
• give a welcome pack to any newcomers and advise clergy
• assist with info about facilities, CZone crèche, Youth etc.
• During the Service
• go and tell CZone/Youth classes during Offertory Hymn that Communion is about to begin.
• After the Service
• invite newcomers to tea and introduce them to others.

11:15am Service

If you are unable to do a task, please arrange a swap and let the office know.

Greeters

At about 11.10am, please close the larger entry doors into the church and open the right hand side one. Please remain on the door until about 11.25am to greet any stragglers or new people who may be running late. Make sure that everyone gets a copy of the newsletter as they arrive. Greeters are also responsible for passing around the offering bag – make sure that you get one from the Vestry before the service begins from the second cupboard in the Vestry.

Readers

All readings should be from the NRSV translation. We have copies available (the blue bibles) at Church your can print your reading from the net at bible.oremus.org.

Prayers

You are invited to be as creative as you like – feel free to contact Craig to bounce ideas around.

Sound Desk

• • in consultation with Service leader, assist with set up for Service
  • operate sound and AV system during the Service
  • pack up gear at the conclusion of the Service ensuring all equipment put away, switched off and locked.